Coffee Purchasing Department
Coffee Import and Distribution Group
Regional Coffee Importers and Distributors: Austria, Belgium, Brazil, Bulgaria, Canada, China, Czech Republic, Denmark, France, Germany, Hungary, Ireland, Italy, Latvia, Netherlands, Mexico, Poland, Romania, Slovakia, Slovenia, South Africa, Spain, Sweden, UK, USA.
All coffee in regional retail stores selected from international suppliers by central purchasing team based on the established products selection criteria and procedure.
Import / Retail / Distribution
For all information about import and purchasing procedure please contact import / purchasing division.
REQUEST FOR QUOTATION (RFQ) from Coffee Importers
European importers and distributors of coffee are seeking reliable manufacturers, exporters, cooperatives, and producers for the regular supply of premium-quality coffee beans.
We invite suppliers to submit a detailed quotation and technical proposal in accordance with the requirements outlined below.
1. Product Requirements
Please provide quotations for one or more of the following coffee products:
Arabica Green Coffee Beans
Robusta Green Coffee Beans
Specialty Coffee Beans
Commercial Grade Coffee Beans
Organic Coffee Beans
Fair Trade Coffee Beans
Single-Origin Coffee
Estate Coffee
Washed Coffee
Natural (Dry Processed) Coffee
Honey Process Coffee
Decaffeinated Green Coffee Beans
2. Product Specifications
For each product offered, please provide the following information:
Coffee Species (Arabica/Robusta)
Variety/Cultivar (Bourbon, Typica, Caturra, Castillo, SL28, Geisha, etc.)
Country of Origin
Region
Estate/Farm/Cooperative Name
Crop Year
Harvest Season
Altitude (meters above sea level)
Processing Method (Washed, Natural, Honey, Wet-Hulled, etc.)
Screen Size
Bean Size Distribution
Bean Density
Moisture Content (Maximum 12%)
Water Activity (aw)
Defect Count (according to applicable grading standards)
Grade (Specialty, Grade 1, Grade 2, etc.)
Color and Appearance
Aroma Profile
Flavor Notes
Acidity
Body
Sweetness
Aftertaste
Balance
Cup Score (Specialty Coffee Association (SCA), if applicable)
Caffeine Content (where available)
Shelf Life
Recommended Storage Conditions
3. Quality Requirements
Coffee beans must:
Be freshly harvested from the latest available crop.
Be clean, sound, and free from mold, insects, stones, sticks, foreign matter, and contaminants.
Be free from objectionable odors or flavors.
Meet applicable export quality standards.
Be suitable for roasting and food-grade applications.
4. Laboratory and Technical Documentation
Please provide:
Certificate of Analysis (COA)
Moisture Analysis Report
Defect Analysis
Cupping Report
SCA Cupping Score (if applicable)
Physical Quality Report
Microbiological Test Report (if available)
Heavy Metal Analysis
Pesticide Residue Report
Ochratoxin A Report (where applicable)
Product Specification Sheet
5. Food Safety and Certifications
Please indicate whether your products comply with or are certified under:
ISO 22000
HACCP
GMP
FSSC 22000
Organic Certification (USDA, EU Organic, JAS, etc.)
Fairtrade Certification
Rainforest Alliance Certification
UTZ Certification (where applicable)
Bird Friendly Certification (if applicable)
Kosher Certification (if applicable)
Halal Certification (if applicable)
6. Quantity Requirements
Please specify:
Minimum Order Quantity (MOQ)
Available Stock
Monthly Supply Capacity
Annual Production Capacity
Maximum Export Capacity
7. Packaging Requirements
Please specify available packaging options:
30 kg Bags
1 kg Bags
0,5 kg Bags
GrainPro® Liner Bags
Vacuum Packaging
Food-Grade Polypropylene Bags
Bulk Packaging
Private Label Packaging (if available)
Packaging must:
Be new and food-grade.
Protect against moisture and contamination.
Be suitable for international shipping.
Clearly display product identification, lot number, crop year, origin, and net weight.
8. Shipping Requirements
Please provide:
Available Incoterms (FOB, FCA, EXW)
Port of Loading
Production Schedule
Earliest Shipment Date
Container Loading Capacity (20-foot and 40-foot containers)
9. Export Documentation
Please confirm availability of:
Certificate of Origin
Phytosanitary Certificate
Fumigation Certificate (if required)
Health Certificate
Certificate of Analysis
Insurance Certificate (where applicable)
Export License
Quality Inspection Certificate
SGS, Bureau Veritas, Intertek, or equivalent inspection report (upon request)
10. Commercial Information
Please include:
Coffee Type
Grade
Origin
Processing Method
Packaging Type
Unit Price per Metric Ton
Currency
Incoterm
MOQ
Production Capacity
Lead Time
Offer Validity
Quantity Discounts
Price Validity Period
11. Payment Terms
Please specify acceptable payment methods:
Irrevocable Letter of Credit (L/C)
Telegraphic Transfer (T/T)
Documentary Collection (D/P or D/A), if accepted
Other mutually agreed payment arrangements
12. Samples
Please indicate:
Sample Availability
Sample Quantity
Sample Cost
Courier Charges
Dispatch Time
13. Supplier Profile
Please provide:
Company Name
Registered Business Address
Processing Facility Address
Year Established
Business Registration Number
Export License Number
Tax Registration Number
Company Profile
Production Capacity
Processing Facilities
Export Experience
Major Export Markets
Product Catalogue
Quality Certifications
References from Existing International Buyers (if available)
14. Sustainability and Traceability
Please provide information regarding:
Farm-to-Lot Traceability
Sustainable Farming Practices
Environmental Management System
Carbon Reduction Initiatives
Water Conservation Practices
Social Responsibility Programs
Ethical Sourcing Policies
15. Warranty and Claims
Please provide your policy regarding:
Product Quality Guarantee
Product Recall Procedure
Claims Handling Process
Replacement Policy
Damaged Goods Policy
Short Shipment Policy
16. Evaluation Criteria
Supplier proposals will be evaluated based on:
Coffee Quality and Consistency
Compliance with Specifications
Cupping Performance
Food Safety Standards
Pricing Competitiveness
Production and Export Capacity
Delivery Reliability
Certifications
Technical Documentation
Sustainability and Traceability
Commercial Terms
Customer Service
We kindly request that you submit your complete quotation, technical specifications, certificates, laboratory reports, and supporting documentation at your earliest convenience.
Preference will be given to suppliers capable of ensuring consistent quality, competitive pricing, reliable logistics, and long-term supply commitments.
Importers & Distributors Details
